TOURNAMENT MERCHANDISE PLANNING WORKSHEET
A planning template, not a validated sales forecast or supported integration.

Event / date / venue / organizer role: [ ]
Estimated participants and source of estimate: [ ]
Problem to solve: [funding / recognition / keepsake / other]

COMPARE THREE MODELS
PREORDERS
What families can see before purchasing: [ ]
Ordering and payment cutoff: [ ]
Approval and supplier deadline: [confirmed dates]
Cancellation or postponement handling: [ ]
Paid-order reconciliation and handoff owner: [ ]

ON-SITE INVENTORY
Products and quantities purchased: [ ]
Permission to sell at venue: [ ]
Staffing hours and payment setup: [ ]
Expected sales: [low / base / high assumptions]
Unsold stock cost and disposition: [ ]
Do not assume personalized production can happen at the venue.

POST-EVENT ORDERING
What customers see and how they find the offer: [ ]
Photo selection and permission process: [ ]
Confirmed ordering and delivery workflow: [ ]
Support and reorder owner: [ ]
Do not promise a gallery/platform integration without testing it.

ECONOMICS — SAME UNIT FOR PRICE, QUANTITY AND COST
Unit = [single item / team set / bundle]
Units purchased: [ ]; units expected sold: [ ]
Retail price: [ ]; quoted cost per unit: [ ]
Shipping / fees / supplies / paid labor: [ ]
Revenue = sold units x retail price: [ ]
Net = revenue - ALL purchased inventory - all other expenses: [ ]
Volunteer hours: [ ]; net per volunteer hour: [ ]
Use makesnapshots.com/sports-fundraising-ideas#calculator for scenarios.

BEFORE A PILOT
Interview two organizers about previous sales, labor and unsold stock.
Interview notes / dates: [ ]
Confirm product and fulfillment fit with supplier: [ ]
Secure photo/logo permissions and define private data access: [ ]
Run one bounded event; record paid orders, actual costs, hours and problems.
Pilot review and continue/change/stop decision: [ ]